Posts Tagged ‘ceremony’

How to Say “I Do”: A Ceremony Planning Series featuring Wedded Luxe

Thursday, February 25th, 2010

This week, the my Kate Parker Wedding ceremony series, How to Say “I Do”, features NYC/Westchester County wedding planner, Wedded Luxe.  Wedded Luxe shares 5 tips to keep in mind when planning your wedding ceremony.  Check them out below!

My advice as a wedding planner:

myKPW: Wedded Luxe

1) Don’t over look the decor for your ceremony.  Every element of your wedding should have a wow factor.  I think using all white flowers and/or decor with a hint of your wedding colors is a nice touch. This will help your ceremony stand out but it will still be cohesive.

2) Pre-ceremony music helps create the mood of your ceremony.  Hire musicians to serenade your guest as they enter the ceremony venue.

3) If you are having an early morning ceremony, treat your guest to a light snack by serving tea, coffee and mini baked goods. If it’s a hot summer day, a refreshing class of lemonade or ice tea is a refreshing surprise.

4) If you have the space to change your ceremony layout, a round formation gives all your guest a good seat in the house.  It’s a nice break from the traditional groom’s side and bride’s side layout.

5) Make your ceremony meaningful. Even though the emphasis is placed on your reception this is the moment you become husband and wife.  Choose an officiant or house of worship that connects with you.  They shouldn’t just read a script.  The words should have meaning to you and represent your union.  If it’s meaningful to you, it will be to your guest as well.

myKPW: Wedded Luxe

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NYC/Westchester County wedding planner, Wedded Luxe, is a member of my Kate Parker Wedding your online wedding resource guide geared towards directing couples to quality vendors based on their price range and state.

New Hampshire Reception Venue – Castle in the Clouds

Monday, November 16th, 2009

New Hampshire wedding reception venue, Castle in the Clouds, is located in the beautiful lakes region of New Hampshire and is a featured vendor new to the my Kate Parker Wedding family.

New Hampshire Wedding Reception Venue - Castle in the Cloudsimage by Philbrick Photography

Castle in the Clouds is a 16-room Arts and Crafts mountaintop estate overlooking Lake Winnipesaukee.

New Hampshire Wedding Reception Venue - Castle in the Clouds

New Hampshire Wedding Reception Venue - Castle in the Clouds

Caste in the Clouds offers a 270 degree view of the mountains and lakes and has incredible visibility from the Winnipesaukee Room.

New Hampshire Wedding Reception Venue - Castle in the CloudsHaving your ceremony outdoors at the estate is an ideal setting with it’s elaborate gardens and breathtaking views.

New Hampshire Wedding Reception Venue - Castle in the Clouds
image by Philbrick Photography

New Hampshire Wedding Reception Venue - Castle in the Cloudsimage by Philbrick Photography

Ok, if you’re not afraid of heights, take advantage of the Castle’s structure and landscape.

Castle in the Clouds
Website: www.castleintheclouds.org
my Kate Parker Wedding State and Budget: New Hampshire under $25k

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New Hampshire reception venue, Castle in the Clouds, is a member of my Kate Parker Wedding, your online wedding resource guide launching in January 2010 geared toward directing brides to quality vendors based on their price range and state.

Industry Icon – David Beahm Design

Friday, November 13th, 2009

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We have been fortunate enough to work with David and his team on a some New England weddings over the past few years and I can’t put into words how amazing he is to work with.  David is one of the most talented and well-known floral and event designers in our industry and he was so accommodating to our clients and down to earth that it was an absolute pleasure doing business with his team.  I am thrilled to be starting our Industry Icons blog series with David Beahm Designs.  You will be thrilled as well when you read his interview and see some of his incredible work.  Enjoy the new series!

KP

www.davidbeahm.com

KP: What is your favorite part of the wedding process?

DB: My favorite moment is stealthfully stealing the bride away from cocktail hour and leading her hand-in-hand to see the finished dinner space with the lighting focused and all the candles lit.  Watching her face as the doors open makes me so happy.

KP: What do you love most about your job in the wedding industry?

DB: I think all of us in this industry are in it to make people happy – so the industry is full of really great people with which to socialize, which makes working with them a breeze.  The mantra at David Beahm Design is we only hire nice people and we only work with nice people.  It’s a celebration, so the process should be a wonderful experience.

KP: What is the biggest misconception about your industry?

DB: The biggest misconception about our industry is that we are out to get rich off of one party.  It’s not rocket science, but the professional services we provide are extraordinarily detailed and take a tremendous amount of time, organization to execute, and experience.  We allow people to enjoy their big day and not be bogged down in the detailed minutia that make a wonderful wedding but it takes an army of people to make it happen – ON TIME.  I make sure that I hire the best designers available, pay them well, feed them well, and create a good working experience so that the product we give the happy couple is a reflection of that.  But as we all know, labor is a most expensive commodity and it adds up fast.  Yes, certainly our goal is to make a profit and sustain our business, but a LOT of the client’s money flows right back out into the economy.  I encourage my clients to look at their weddings like their very own stimulus package!

KP: How did you get into the wedding industry?

DB: My mom is an artist, my dad was in hotel/restaurant, my godparents own a flower shop and I was in theatre – I think it was destiny!

KP: Tell me one wedding vendor other than in your industry you highly recommend and why?

DB: Mark Ingram at the Bridal Atelier by Mark Ingram is just about the nicest guy you could ever meet and so talented and HONEST about what you look like in a dress – if it’s not right, he’ll tell you – what could be more valuable than that?

KP: Tell me one wedding vendor in your industry you highly recommend and why?

DB: Ed Libby and I have become really good friends and maintain a mutual admiration society, at times even recommending our clients to each other.  I’ve been in a consultation and said, “You have to go see Ed.  He’s the one for you!” And Ed’s done the same thing for me.  There’s no ego; it’s just about getting the right fit and making the client happy at the end of the day.

KP:  Favorite wedding story – funny or serious.

DB: A good friend got married in Central Park.  It was the perfect spring day, the bride and groom’s parties strolled from opposite sides of the park and met at the bandstand where, just perchance, a band was playing “Seasons of Love” as we all came together.  After an absolutely beautiful, tear-jerking ceremony, the groom had arranged a surprise: a marching band playing really wonderful, funky music came around the corner as they were pronounced husband and wife.   The band then led everyone to the Bethesda Fountain where we danced.  At that point a gondolier pulled up on the pond and took the bride and groom on a ride around the boat basin as we continued to have a great time. It was perfect and so unique.

KP:  What other part of the industry would you not want to work in? Why?

DB: Have you ever visited the beading room at Kleinfeld?  I would not be even a little pleasant after even one hour of adjusting the beading on a dress . . . god bless those ladies.

KP: What differentiates you from the rest of your industry peers?

DB: You are not a customer when you join us.  You become part of the family.  I can’t tell you how many mothers are trying to fix me up…

Industry Genius- David Beahm

David designed the first wedding we worked on together with these incredible hanging floating candles and flowers.  They look like they’re just floating in mid-air.  I remember my client’s face when she walked into her reception and looked up at the installation. Unbelievable.

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Now, I’ve seen some Huppahs in my life, but seriously? David doesn’t miss a beat- from the lighting, custom fabric installations, and intricate floral designs. Quite the wow factor.

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He’s so innovative.  Most of the items David works with are custom designed for each client, ensuring they have a completely unique wedding experience.  Aren’t those lighting and candle features amazing?!

Industry Genius-David Beahm

Some brides want a lot of flowers to make their wow factor statement, so I had to show this ridiculous (in a good way) Huppah made entirely of white flowers.  Complete with uplighting, what a dramatic statement for a ceremony!

Wedding Day Schedules- things to consider

Friday, July 17th, 2009

So many brides want to schedule their wedding day down to the minute.  As a wedding planner, we always create a wedding day and week of itinerary for our clients.  I thought it would be a good idea to help you figure out how to schedule your wedding day so you can relax and enjoy the big moment!

Probably the most traditional wedding day schedule, here’s the order that most brides follow:

Ushers/Groomsmen arrive at ceremony location to welcome guests
Guests arrive at ceremony site
Bridal Party arrives at ceremony site
Ceremony begins
Ceremony ends
Guests leave for cocktail hour
Cocktail hour begins
Bridal Party takes formal photos
Guests invited to dinner
Introductions
First Dance
Welcome Speech
Best Man Speech
Maid of Honor Speech
Salads served
Entrees served
Entrees cleared
Cake Cutting
Bride and groom thank you speech
Parent Dances
Open dancing begins
Evening ends

Now let’s put an actual timeline together for you to see…. let’s say the ceremony starts at 4:00 pm and the location is the same as the reception:

3:15 pm- Ushers/Groomsmen arrive at ceremony location to welcome guests
3:30 pm – Guests arrive at ceremony site
3:50 pm- Bridal party arrives at ceremony site
4:00 pm- Wedding ceremony begins
4:30 pm- Wedding ceremony ends
4:30-4:45 pm- Guests walk to cocktail hour
4:30-6:00 pm- Cocktail hour, depending on the number of guests, I would suggest a slightly longer cocktail hour for weddings of over 150 guests, especially if you’d like to be at your cocktail hour
5:45 pm- Guests invited to dinner
6:00 pm- Introductions; depending on how many people are introduced.. let’s say just the bride and groom
6:05 pm- First Dance
6:10 pm- Welcome Speech; usually parents of the bride, or whoever is hosting the event
6:15 pm- Best Man Speech
6:20 pm- Maid of Honor Speech
6:30 pm- Salad Course
7:00 pm- Entree’s served
7:45 pm- Cake Cutting
7:50 pm- Bride and Groom thank you speech
7:55 pm- Parent Dances
8:00 pm- Open Dancing
11:00 pm- Evening ends

There are a lot of factors that will adjust your schedule… the more guests you have, the longer it takes to serve, eat, and clear each course.  If you don’t want parent dances or you decide to just walk into the reception without being formally introduced, these items will be removed from the schedule.  A major difference would be if your ceremony was not on site… you will need to add in the time it takes your guests to get to the reception when deciding on what time to begin your cocktail hour.  Sometimes due to ceremony start time vs. cocktail hour start time you can be asking your guests to wait around for up to 3 hours.  I would suggest not allowing this to happen because of a few different reasons.  First, guests are usually unfamiliar with the area so asking them to explore for a bit can be daunting.  Their other option is to go back to their hotel rooms and wait around- if they are staying overnight.  Also, from start to finish, a wedding usually last anywhere from 6-8 hours.  Adding in up to 3 hours of lag time between your ceremony and cocktail hour can create quite a bit of energy let down, and it can be challenging to keep the momentum going to the end of the evening when your guests have already been attentive all day.  When it comes to the dance party, try to create a timeline that allows anywhere from 2-3 hours of open dancing for all of your guests.  Any longer and everyone tends to get tired and the event ends on not such a high note.  Any less time and your guests will feel like they’re just getting started when the party ends. 

Now, if this schedule isn’t what you had in mind, here are a few things you can change around:

A lot of brides and grooms want to have some dancing before dinner is formally served.  While I usually do not recommend this for food service purposes, if you have your heart set on it, here’s what we would suggest for a schedule:

Keeping with the 6:00 pm introductions:

6:00 pm- Introductions; bride and groom only
6:05 pm- First Dance
6:10 pm- 2 open dances; have your DJ or band make an announcement
** Some brides would like the salads to be placed while these two dances are happening.  Ask your caterer if this is possible for them to do at this time.
6:25 pm- Guests are seated for the Welcome Speech. Have your DJ or band play VERY mellow music at this point to get your guests to stop dancing and make their way to their seats. 

If you don’t want to have all of your formal speeches at the beginning of the dinner service, here’s another way to place them:

6:00 pm- Introductions; bride and groom only
6:05 pm- First Dance
6:10 pm- Welcome Speech
6:15 pm- Salads served
6:25 pm- Best Man Speech
6:30 pm- Maid of Honor Speech
6:45 pm- Entrees served

or

6:00 pm- Introductions; bride and groom only
6:05 pm- First Dance
6:10 pm- Welcome Speech
6:15 pm- Salads served
6:45 pm- Entrees served
6:55 pm- Best Man Speech
7:00 pm- Maid of Honor Speech
7:30 pm- Cake Cutting

Ultimately there is no right or wrong answer here and whatever you decide works best for your family and friends is the right answer.  Be sure to check with your caterer/banquet manager to make sure you are on the same page.  Sometimes there are specific schedules that they prefer to not deviate from so you will have to be a bit flexible in your vision.  Also, make sure you give this schedule to the vendors who really need it- your photographer, videographer, and musical entertainment.  They will be able to do their jobs much better if they know what to expect and the approximate times things are happening.  That leads me to my last point about your day of schedule.  Although this looks very detailed, down to the exact minute, please remember that things happen that are out of your control and that will affect your timeline.  As long as you follow the same order there’s nothing to worry about if things get shifted around by 5-15 minutes. You might be running late, traffic might interfere, the weather is so beautiful that you want to extend your cocktail hour a bit longer, dinner service might take a few extra minutes, or you might want to pay your band overtime to stay an extra 30 minutes.  Enjoy your day, knowing you’ve planned it out to the best of your abilities and relax and have a great time!